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CASE Conference Room Space Request Form
Please complete all required information before submitting.
* indicates required information
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Thank you for your interest in CASE.
Building hours for Summer 2022 are 7.30am - 5pm Monday - Friday. Any events or meetings held outside of these times will incur a staffing fee, detailed below.
To view more specific information about rooms in CASE, AV capabilities and for photos of rooms, click
here
.
To start, please select your anticipated number of attendees (including presenters/facilitators) *
32 or less
33 - 55
55 or more
Only our 4th floor space will hold this many people. Please indicate whether you are looking to host a straight forward meeting or more of a special event (reception etc) *
Only our 4th floor space will hold this many people. Please indicate whether you are looking to host a straight forward meeting or more of a special event (reception etc) *
Meeting
Special Event
The spaces on the 4th floor of CASE are booked by the Office of Admissions and are used for prospective student, family and group visits.
In the academic year, the Auditorium and Chancellor's Hall are not available for use between 8 a.m. and 10:30 a.m. and between 12:45 p.m. and 2:30 p.m. daily.
E422 is regularly used for group visits between 9:00 a.m. and Noon, Monday through Friday.
You are welcome to submit a request to use these spaces. Space is granted on a "space availability basis."
Events held after 5 p.m., on the 4th floor, will result in a staffing fee (times vary over breaks and summer) as detailed below.
Due to the nature of your event, we would only be able to host you on the 4th floor of CASE.
Please note that some 4th floor events may be required to complete an additional Event Management Form (EMF) as per campus policy.
Special Events Form
Basic Information
Main Contact First Name *
Main Contact Last Name *
Main Contact Department *
Main Contact Email Address *
Main Contact Phone Number *
I am *:
I am *:
Faculty
Staff
Student
Other
Speedtype * (numbers only)
Events held after closing incur staffing charges as follows.
During the academic year (at time of writing)...
After 5pm on the 4th floor: $25 per hour (to increase to $35 p/h in Fall 2022)
After 9pm Monday through Thursday all spaces: $35 per hour (to increase to $45 p/h in Fall 2022)
After 7pm on Friday all spaces: $35 per hour (to increase to $45 p/h in Fall 2022)
Weekend charges vary with building use.
During breaks and summer...
After 5pm all spaces: $35 per hour (to increase to $45 p/h in Fall 2022)
For evening events: time spent in the space after the agreed end time will be charged an additional $10 per 15 minutes
(to increase to $15 p/h in Fall 2022)
. This includes time spent for our staff the reset the space if this has not been done adequately by those hosting the event.
Charges will occur after the event.
Charges will also be made if damages occur to furniture, technology or structure of meeting spaces to the amount billed to us for repair or replacement.
Meeting Information
Meeting Name *
Total number of people who will be attending your meeting (including facilitators) *
Date of Event *
Would you like to book multiple dates? If yes, please explain the recurrence (example: every other Monday, beginning on XX date, ending on XX date from 1:00 p.m. to 2:00 p.m. or September 1st, October 3rd and November 5th from 11 a.m. to 12 p.m.).
Actual start time of meeting (please indicated AM or PM) *
End time of meeting (please indicated AM or PM) *
Will you need time to set-up before the actual start of your meeting? *
Will you need time to set-up before the actual start of your meeting? *
Yes
No
How much time will you need to set-up?
15 minutes
30 minutes
45 minutes
1 hour
Will you need time to reset after your meeting? *
Will you need time to reset after your meeting? *
Yes
No
How much time will you need to reset?
15 minutes
30 minutes
45 minutes
1 hour
Will any VIPs be present at your meeting?
Will any VIPs be present at your meeting?
Yes
No
Who will be your VIPs?
AV
Will you be utilizing the AV provided in the room? *
Will you be utilizing the AV provided in the room? *
Yes
No
All of our conference rooms have either a large screen TV or, in our largest rooms, a projector. These all have HDMI connections and VGA capabilities. You will need to ensure that you have the correct adapters for your devices.
CASE does not have phones for conference calls. OIT recommends using Zoom.
Catering
Will food be served at this event? *
Will food be served at this event? *
Yes
No
Will beverages be served at this event? *
Will beverages be served at this event? *
Yes
No
You indicated that you will be serving food and/or beverages at your event/meeting. We don't have event staff or a clean-up crew in CASE. In serving food and/or beverages, please note that you are responsible for all clean-up and proper disposal. Failure to clean-up and dispose of your food/beverages will result in your speedtype being charged.
Will alcohol be served at this event? *
Will alcohol be served at this event? *
Yes
No
You indicated that you will be serving alcohol at your event. You must follow the campus alcohol policy guidelines and submit the correct paperwork in order to serve at this event. You can find the needed paperwork and guidelines
here.
It will be communicated by CASE staff, to the campus alcohol agent, that you plan on serving alcohol at your event. Failure to submit the correct paperwork and getting approval will result in not being able to serve at your event.
Any additional information you would like to share with us regarding this meeting?
Please acknowledge the following, by checking the boxes, before submitting your event space request:
I understand that if I rearrange furniture in meeting rooms/event spaces, that I must reset all furniture as it was upon entering the room. I understand that failure to do so could result in my speedtype being charged.
I understand that if I rearrange furniture in meeting rooms/event spaces, that I must reset all furniture as it was upon entering the room. I understand that failure to do so could result in my speedtype being charged.
* I acknowledge and understand that I must reset the spaces I use.
At CASE we are committed to customer service and ensuring that all rooms are available to users at anytime. Therefore by checking below you acknowledge that you cannot move chairs and furniture from other conference room or common spaces into your assigned conference room. Even though rooms may indicate a capacity different from the number of chairs in the room, you understand that that capacity would be if no furniture was provided in the room.
At CASE we are committed to customer service and ensuring that all rooms are available to users at anytime. Therefore by checking below you acknowledge that you cannot move chairs and furniture from other conference room or common spaces into your assigned conference room. Even though rooms may indicate a capacity different from the number of chairs in the room, you understand that that capacity would be if no furniture was provided in the room.
* I acknowledge and understand that I cannot remove chairs and furniture from areas other than where we are assigned for safety and security reasons.
Submit
